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How to Compress a PDF File

An oversized pdf file can be hard to send through email and may not upload onto certain file managers. Luckily, there are lots of free and paid tools that can compress a PDF file in just a few easy steps.

How to Compress a PDF File With Adobe Acrobat Pro

Adobe is the original creator of the pdf file format, and its Acrobat Pro PDF editor software is one of the most reliable and high-quality tools for editing and compressing this type of file. To compress files in this program, open the PDF Optimizer by clicking on "Save As Other" and then "Optimized PDF" in the "File" menu. Once the box is open, you can select compression levels for all types of images. You can also reduce file sizes by adjusting the quality and image resolution under the "Images" box.

How to Compress a PDF File on a Mac

Preview is a native MacOS program for viewing and printing pdf and image files. You can quickly compress pdf files using this tool by clicking on the "File" menu and then selecting "Export." From there, choose "Quartz Filter" and select the "Reduce File Size" option. If you want to make further edits to your pdf file, Preview also lets you add effects or resize the page.

How to Compress a PDF File With an Online Tool

If you don't have software that lets you edit pdfs, you can also compress a pdf file online with a web-based tool. Most of these tools are free to use, although some limit how many files you can compress within a given time frame. Popular tools include Smallpdf and iLovePDF. To use these tools, just open the website, go to the "Compress" page and choose a quality level.

Compress a PDF with PDF Compressor

PDF Compressor is a free program specifically designed for compressing pdf files. It runs on Windows, so you might want to try another option if you're a Mac user. Download the program, drag and drop a file into the box, adjust your compression settings and compress the file.

Compress a PDF With a Print-to-PDF Tool

PDF printing software is another way to go if you want to compress a pdf file for free. If you run Windows 10, this tool is already built into your system. Just go into your "Printers and scanners" menu in Settings and select the option to add a new printer or scanner. When Windows fails to find a printer, you can select "The printer that I want isn't listed" and choose the manual settings option. Next, select "Use an existing port," choose Microsoft from the list of manufacturers, and select "Microsoft Print to PDF" in the printers list. Once you've set this option as a printer, you can use it to save pdf files as newer, smaller files. Simply "print" the file, choose the pdf option as your printer and then press "Print" to save it as a new file. If your computer doesn't run Windows 10, you can also print files to pdf with third-party tools such as doPDF and PrimoPDF.